Minutes -Parks and Recreation Committee Meeting – Alden Community Center –

12/11/2012 –                                                                                           Approved 01-15-2013

In attendance – Harvey Bartel, Steve Dell, Carolyn Nowfel, & Ruth Smith
absent – Mike Crawford, Jan Loveland, Casey McDowell, & Dave Peterson,
Community In put – none
Minutes from 11/20/2012 meeting approved as presented.
Information from monthly Helena Twp. Mtg.:

No Twn. meeting since our last – however, Rick Teague said he appreciated the written P&R Committee thank you Re: clearing trees from across the Coy Mt. Trail and getting needed dirt added to Tennis Court Park.

OLD BUSINESS:
Harvey is to check with former P&R members to determine what ACD and HE mean in old plan. Harvey is also to list potential properties that might be obtained – (perhaps a wish list) to be included in the 5-year-plan.
“Dock Park” Is it park or road ending – Dave will try to find out if there was a document submitted with the Safe Harbor grant application showing ownership of the property.

NEW BUSINESS
There is a 2013 Recreation Grants Workshop Feb. 7^th in Grayling. Committee members are interested in attending. This will be discussed further in January.

Goals: We decided to change the health related goal to read: To promote a healthier and safer community for all age groups
: Develop age appropriate recreational opportunities within Helena Township (now a separate goal)

: We decide to change the communications related goal to read: Improved communication for residents and visitors about Helena township Parks and Recreation facilities and activities.

Descriptive write-ups to go with the Inventory of Existing Pks, Natural areas, and Recreational facilities Grid are needed for:
Archie Valleau Landing – Harvey, The Dock – Harvey, Coy Mountain, Ruth & The Ball Field Park – Dave

FUTURE AGENDA ITEMS:
These items will continue to be carried forward until they are discussed by the Committee
1. Deed restrictions for Helena Twp. parks (discuss in February-bring copies of deeds-Steve).
2. Riparian rights / possible review by township attorney (Dave)
3. Valley St Rd ending not listed on resolution accepting jurisdiction from Antrim Co. Rd Comm. by Helena Township.
Memo to Board regarding this? (Steve)
4. Handicap parking in Helena Township (Discussion).
5. Research rules and laws governing road ending lake access sites (Steve, Ruth)
6. Discuss possible memo to the Twn about developing a plan concerning reservation of usage for all Twn Parks
7. Discuss possible memo to the Township concerning placing signs at all Parks to clarify Township ownership and whom to contact if there are questions concerning or problems with the Park
FIVE YEAR PLAN
The Committee reworked goals to be used in the Five year plan. It is possible that others goals will be identified as members work on individual Park plans.
Current Goals:
1. To promote a healthier and safer community for all age groups
2. Develop age appropriate recreational opportunities within Helena Township.
3. Improved communication for residents and visitors concerning Helena township Parks, Recreation facilities and activities.
4. Improved access at all Helena Township Parks
5. Protection/preservation of natural areas and the environment

Report on assignments/research/activities since last meeting (Carolyn, Dave, Harvey, Jan, Ruth, Steve). Any item underlined denotes action needed.

Carolyn:

1. Continue typing new 5-year-plan as items come to her from P&R Committee members.
2. Edit calendar of events in 5-year-plan to show at what site the event took place.
3. Review the P&R public survey and results and work with Jan for ideas to be included in the goals and objectives section of the 5-year-plan – for The Depot and the Helena Township Community Center.

Dave:

1. Compile the information needed for the Inventory of Existing Parks, Natural Areas and Recreational Facilities for the Dock & Boat Launch & Archie Valleau landing & Email to Ruth
2. Determine the correct name for “Dock Park” for the 5-year-plan. See New Business.
3. Ask that a map reflecting the P & R numbering / lettering system be done. It will identify the Parks and Road endings lake access sites.
4. Review the P & R public survey results and work with Harvey for ideas to be included in the goals and objectives section of the 5-year-plan – for The Ball Park, The Dock, and Archie Valleau Landing.
5. Redo the narrative description concerning the Ball Park. This will supplement the inventory of Existing Parks, Natural Areas & Recreational Facilities Grid.

Harvey:

1. Determine what ACD and HE mean in old plan. Harvey to check with former P&R members.
2. Prepare a Resource Inventory for the P & R 5-year plan that will list possible land acquisition goals for the future.
3. Review the P & R public survey results and work with Dave for ideas to be included in the goals and objectives section of the 5-year-plan – for The Ball Park, The Dock, and Archie Valleau Landing
4. Redo the narrative description concerning the Archie Valleau Landing and the Dock. This will supplement the Inventory of Existing Parks, Natural Areas & Recreational Facilities Grid.

Jan:
1. Review the P&R public survey results and work with Carolyn for ideas to be included in the goals & objectives section of the 5-year-plan for The Depot and the Helena Twn. Community Center.
Ruth:
1.The approved November minutes are to be sent to Joyce Looman to be published on the Helena Twn. website. The December minutes need to be prepared for review by the Committee.

2. Research the history of path building and complete the narrative description concerning Coy Mt. This will supplement the Inventory of Existing Parks, Natural Areas & Recreational Facilities Grid.
3. Work with Steve to update the grid format of the Inventory of Existing Parks, Natural Areas and Recreational Facilities when needed information is received
4. Review the P&R public survey and results and work with Steve for ideas to be included in the goals and objectives section of the 5-year-plan – for Tennis Court Park and Coy Mt. Reserve.
5. Check with Christie Bayus to see if we need to register for the February Rec. grant workshop
   
   Steve:
6. Review the P&R public survey and results and work with Ruth for ideas to be included in the goals and objectives section of the 5-year-plan – for Tennis Court Park and Coy Reserve.
7. Add discussion of attending Recreation Grant workshop to the January agenda
8. Change January agenda by alphabetizing the names of committee members under the Five Year Plan.

The next meeting is scheduled for Tuesday, January 15^th, at 3 PM

Respectfully submitted by Ruth Smith 12-12-12