Parks and Recreation Committee Agenda for 6/07/2017

Meeting time is 7:00 – 9:00 pm on the first Wednesday of the month.

• Community Input

• Minutes from 5/17/2017 meeting (Ruth).

• Information from monthly Helena Twp. Mtg. (Bonnie/Jim/Ruth).

OLD BUSINESS:

• Recreational Passport Grant from DNR: Sidewalk repairs. Additional billing to DNR(Steve)

• Requests for memorial issues (Ruth). Also review Twp opinion on tax deductibility of donations (Jim, Ruth).

• Committee to review GT Regional Land Conservancy draft partnership agreement with Helena Township and Conservancy. Use “Application for Project” review process. Best way to approach board if approved?

• Proposal from Jack Findlay of Alden Volunteers for P&R Committee to prioritize top 3 projects we would like to get done and he will use AV resources to help obtain funding (Ruth). (MONTHLY)

• Erosion Abatement Project at Ball Park. Mike to get estimates.

• HT Parks Community Survey. Review “draft survey”. Postcards and newspaper article (Steve/Ruth/Bonnie)

• Reaching agreement between P&R and Twp. Board on goals for Coy Mtn as first step in developing management plan. (Ruth)

• Non-smoking policy for the township with signage to inform the public (Ruth)                Tentative Time Frames:                                                August:  Public meeting to get input on survey results. Coop Extension will help.                                Sept – October: Complete “Recreation and Natural Resources Plan”                                input on the plan.                                                     13. New sign for Coy Mountain (Ken,Brad) (JUNE)       15. Request for a second pickleball court (Ruth) 

1. FUTURE AGENDA ITEMS:
2.  
3.        14. Steve to get Jim Moore from Disability Network to walk Ball Park for accessibility assessment. (Steve)(JUNE)
4. NEW BUSINESS
5.                                                    March 1: Submit plan to DNR prior to this date. (MONTHLY UNTIL COMPLETE)
6.          November: Consider approval of plan at regular P&R meeting and at same meeting get public
7.                                                                 Meet with other groups (DABA, AV, etc.) to discuss results and get input.
8.                                 July 1 – July 31:  Monkey Survey to get public input. Also newspapers, flyers, postcards.
9. 12. Revision of our five-year-plan. Committee decided to review each park and revise that park’s plan together at our monthly committee meeting. Review accommodation for handicap parking when reviewing each park.

• Handicap parking in Helena Township (Discussion). (TO BE DISCUSSED WHEN WE REVIEW EACH PARK)   

• Annual review of the Parks and Recreation Committee website (Steve/Ruth) (SEPT OF EACH YEAR)

• Get copy of HT Park surveys that have been completed for the P&R Resource Book? (Ruth) (JULY)

• Coy Mountain forest management: We were asked by the Helena Twp. Board to come up with a forest plan                                                     for Coy Mtn. (See the March 2016 meeting minutes for specifics). Our current plan involves the following activities:

1. Come up with a plan for forest management and an improved trail system. This might involve bringing in an   ecologist, asking Mike Meriwether to speak to us, or both.
2. If the committee reworks the trail system before the overall forest management plan is completed, we may present it to the HT Board separately.
3. After our Forest Management Plan for Coy Mtn. is completed, it will be taken to HT Board for review and action.    
4. Proof Valley St. road end was accepted by Twp. (JULY)
5.    Decide what Twp roads would be the best for a bicycle route. Look at entire county (See Master Plan). (SEPT)
6. Volunteer hold-harmless form. New info from Twp. Ins Company (Ruth,Steve) (NOV)
7. Capital Improvement Plan: For each park, inventory all items in the park. Create an estimate for the useful life of each item and      establish a schedule for replacing each item. Possible software program (Steve). (NOV)